Tag Archives for " screen tenants "

Atlanta Property Management Background Checks

Computer and phone in process of screening rental applicants

Emory Decatur Property Management always recommends that prospective tenants be thoroughly screened through credit, criminal and prior landlord reference checks.

It's easier to prevent a potential problem from occurring when considering a new tenant than it is to try to evict them later.  Because property managers represent investors who trust them to obtain qualified tenants for their properties, extreme care must be utilized during the screening process.

Screening begins with an Application completed by the applicant, giving written permission to obtain a credit report, criminal background, and former landlord reference information.  Here are a few good policies to follow when dealing with applicants:

  • ​Never accept a credit report provided by an applicant, as some credit reports have been sucessfully altered
  • Always check Landlord References, two references are better than one

While many applicants look promising on paper, a thorough check might show previous late rent payments, bad credit, eviction proceedings, or criminal activity.  It's important to evaluate every aspect of the appliant's ability to pay the rent and to be a viable tenant, without violating any provision of the Fair Housing Act.

In fact, ​a recent U.S Department of Housing and Urban Development (HUD) guidance policy recommends exercising caution when  considering criminal history for prospective applicants. According to a National Association of Realtors (NAR) publication, the guidance suggests "housing providers should create thoughtful policies and practices that are tailored to serve a substantial, legitimate and nondiscrimatory interest of the housing provider, such as resident safety and the protection of property".

Black Front Door of rental property with Fall Leaves

Atlanta Rental Property

Careful review of the prospective tenant's credit, ability to pay, criminal history, and past landlord references should be made in every case.

With appropriate due diligence during the screening process, the ultimate goal will be​ achieved - a new tenant who pays their rent on time and maintains the property.

Handling Tenant Evictions in Georgia – the Lease Rules!

Decatur woman writing check to property owner

Property managers who have worked with tenants for a number of years have quite a few interesting stories about evicting tenants!

We do extensive credit and background screening on our tenants, so the majority of them are credit-worthy, responsible renters, who pay their rent on time and take care of the property. Then, there is the exception –

One memorable tenant notified us 60 days prior to the end of their lease that they would not be renewing. We subsequently began advertising the property for new tenants, showed prospective tenants the property, completed the application and screening process, collected a Security Deposit and signed a Lease with new tenants.

Not so fast – first, our present tenant wanted an extension of two weeks to complete their move, then they complained that the movers wanted too much money so they couldn’t move. The property was in chaos with boxes everywhere and packed solid with personal items from the attic to the basement. Every day there was a new reason they couldn’t be out on time. Since we had already committed to new renters, we had no choice but to insist that they be out on the last day of their lease. We had doubts that they would ever vacate!

In Georgia, the Lease details all the terms, including when a tenant is in breach of contract. On the last day of the month before the tenant was to vacate the premises, we gave the tenant written notice they would be in breach of contract if the property was not vacated on time, and that we would file with DeKalb County Court for an Eviction Notice. Miraculously, the were out on the specified date and the need for an Eviction order dissolved.

If you are a Landlord in Georgia, the real estate laws provide for a quick Eviction process compared to other states. I would suggestion two things:

  • Have your tenant sign a comprehensive Lease and,
  • If you are faced with the possibility of evicting a tenant, check the Georgia law procedure on evictions before you do anything – a good real estate attorney can help.

Atlanta Renters Love Dogs – Property Owners Not So Much!

Dog's head in clouds against deep blue sky

Some Pet owners are finding it difficult to lease a property in Atlanta and in the Emory area because many property owners are reluctant to accept pets.

We Love Our Dogs

According to a recent survey by Apartments.com, more than 70% of renters own a pet. In fact, 65% of American households own a pet – 42% owned a cat and 54.4% owned a dog.

Some two-thirds of pet owners have experienced difficult in finding rental property that allowed pets.

If you are an investor with a rental property, one of the frequent questions you will hear is “do you take pets”?

There are horror stories about dogs that destroyed the woodwork or chewed the carpet, but most pets are well-behaved or crated when their owner is away. If the investment property is in a townhome or condo community, you should consider your neighbors, where a barking dog could encourage complaints.

You should also be aware thats Service animals or therapy animals are an exception and you cannot refuse to lease to the owner, or charge a Pet Deposit. The pet owner should provide you with appropriate paperwork, showing that they need the pet for a disability.

The decision to allow pets is a personal one, but here are a few items to consider:

    • You will be collecting a Security Deposit from your tenant. How much additional Pet Deposit should you require? Experienced property managers recommend at least a non-refundable $250 per pet deposit
    • What restrictions will you set on the size of the pet and the breed?
    • If your property is a community with HOA policies, you should check any restrictions they may have before you agree to accept a pet in your investment home.

 

What Can a Decatur Property Manager Do For You?

Decatur businessman with pink pig on head

Managing your own Decatur investment property is often difficult, especially if you need time for a demanding full-time job, a busy family life, and want some precious down time.

Investor[1]
Those annoying tenant requests always seem to come at critical times – just when you are leaving for vacation or an important business trip.

You may have inherited a family home or become a new Decatur investor. Your Decatur home may need repairs or updates – someone will need to meet the workmen.

When your property is ready, you will need to advertise for new tenants – someone will need to screen them carefully by requiring credit, background, criminal checks, employment and more.

  • How will you market your home for tenants?
  • Who will prepare the Lease?
  • Who will hold the Security Deposit?
  • How will the rent be collected?
  • Who will answer the midnight calls from tenants?
  • Who will you use for handymen, electricians, plumbers, etc?
  • If your tenant gets locked out, who will provide an extra key?
  • What records and reports will you keep?

All these items can be professionally handled by an experienced Decatur property manager who knows your neighborhood…..plus more:

  • We can schedule period inspections of your property
  • We can make sure tenants are following the terms of the lease – no unauthorized additional tenants, pets, or painting
  • We can schedule regular HVAC inspections
  • We can prepare any changes to the Lease
  • We can prepare Monthly and Year-end Reports for your records
  • We can schedule necessary repairs
  • We can oversee installation of new carpets, or schedule painters
  • We can initiate all advertising and marketing
  • We can provide strict screening of all tenants

Landlord Responsibilities for Decatur Owners

Orange For Rent Sign with White Letters representing Emory property management services

 

According to Georgia and Federal Law, if you own investment property near Emory University or in Decatur, certain responsibilities fall on your shoulders.

As long as you are not involved in a federal government housing program which have additional requirements,  here are some concerns you should consider:

  • You are required to inform your Decatur renters of the presence of lead based paint on your property.  Lead based paint was banned in 1978 so any newer home is unlikely to contain lead paint.
  • Fair Housing laws also require that you  avoid  discrimination of any kind in leasing your property – – race. color, national origin, religion, sex, familial status or disability.
  • You should be aware that Military service personnel are allowed to break their lease if they are deployed.

Many townhome and condo communities in Dekalb County control how many units are allowed to be leased, and in some cases restrict all property owners from leasing their property if it is not owner occupied.  Local housing authorities may also have restrictions that could affect your rental property.  For example, they could restrict  how many unrelated adults may occupy a property, etc.

Local laws  require you to maintain your property in so that it is safe and habitable. Keeping yourDecatur property and the grounds in good repair is important to protect your investment.   This is what your tenants expect as well.

Screen your prospective tenants carefully by requiring credit, background and criminal checks.  Checking references and employment is also critical.  Once your tenants have occupied the property, they have the right to use, occupy and enjoy the premises in accordance with the terms of the Lease.  Except in case of emergency, this means you can’t just pop by without giving appropriate notice to your tenant.

Check with your local housing office or zoning office if you have specific questions.